Office Coordinator - London

Job Locations UK-London
Customer Service
Position Type
Regular Full-Time


To ensure the London offices are professionally presented, maintained, and run efficiently and all legal and social responsibilities Lutron has for its employees and customers are met. 


•  Manage the EA Training mailbox and respond to customer queries.

•  Manage the Contractor's data in the BPM portal and assist them with support wiki and my Lutron requests.

•  Manage the Accounts payable for EMEA. Take care of requisitions, POs & invoices (including query resolution). Review supplier statements received and process any overdue items

•  Managing company correspondence, including phone calls, emails, letters, and sending/receiving packages.

•  Organising meetings, scheduling appointments, and overseeing catering during company events.

•  Managing inventory of office supplies, including stationery and multimedia equipment, to ensure smooth office operations.

•  Creating travel itineraries for business executives, employees, and company events

•  Assist with event management for trade shows, experience centre and customer events. Booking venues, invitation management, hotels, restaurants, travel, etc.

• Supplier Management, work with Marketing Exec to source best providers, obtain quotes, manage budgets, and process POs and Invoices.

• Managing all meeting rooms to ensure technology is working, rooms are clean, tidy, and equipped correctly

•  HSE administration, in partnership with our outsourced HSE provider.

• Additional Adhoc duties include organising wellbeing office events, presentation formatting for the management, and admin support to the IT Manager.

•  Backup First Aider and Fire Marshal for the Experience Centre


  • Previous sales office or customer-focused office experience (min. 3 years)

  • Excellent attention to detail

  • Can work using own initiative

  • Excellent Microsoft office suite skills

  • Minimum of A-level education

  • European languages a plus 

  • Office based - 5 days a week


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