Office Coordinator - London

Job Locations UK-London
ID
2022-2498
Category
Customer Service
Position Type
Regular Full-Time

Overview

To ensure the London offices are professionally presented, maintained, and run efficiently and all legal and social responsibilities Lutron has for its employees and customers are met. 

Responsibilities

•  Manage the EA Training mailbox and respond to customer queries.


•  Manage the Contractor's data in the BPM portal and assist them with support wiki and my Lutron requests.


•  Manage the Accounts payable for EMEA. Take care of requisitions, POs & invoices (including query resolution). Review supplier statements received and process any overdue items


•  Managing company correspondence, including phone calls, emails, letters, and sending/receiving packages.


•  Organising meetings, scheduling appointments, and overseeing catering during company events.


•  Managing inventory of office supplies, including stationery and multimedia equipment, to ensure smooth office operations.


•  Creating travel itineraries for business executives, employees, and company events


•  Assist with event management for trade shows, experience centre and customer events. Booking venues, invitation management, hotels, restaurants, travel, etc.


• Supplier Management, work with Marketing Exec to source best providers, obtain quotes, manage budgets, and process POs and Invoices.


• Managing all meeting rooms to ensure technology is working, rooms are clean, tidy, and equipped correctly


•  HSE administration, in partnership with our outsourced HSE provider.


• Additional Adhoc duties include organising wellbeing office events, presentation formatting for the management, and admin support to the IT Manager.


•  Backup First Aider and Fire Marshal for the Experience Centre

Qualifications


  • Previous sales office or customer-focused office experience (min. 3 years)

  • Excellent attention to detail

  • Can work using own initiative

  • Excellent Microsoft office suite skills

  • Minimum of A-level education

  • European languages a plus 

  • Office based - 5 days a week

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